Purchasing and Receiving

The Purchasing and Receiving application ensures that your store shelves are stocked with the products your customers want, when they need them. Through a variety of features, you can analyze customer buying habits and monitor market trends, allowing you to make the right purchasing decisions for your specific business.

Features and Benefits

• Calculates open-to-buy by inventory department.
• Automatically creates purchase orders for all or selected vendors, all or selected merchandise, with calculations made for how much needs to be ordered based on stock on-hand and re-order quantities or based on replenishing items sold.
• Recalculates reorder points and quantities based on up to 24 historical periods, weighted on three ranges.
• Allows you to print, view the purchase orders, showing vendor shipping and address information, with special conditions of purchase instructions.
• Automatically generates backorders for merchandise not received.
• Uses the product slot code (actual store bin) information from the Inventory Control application to aid in the receipt and stocking of merchandise.
• Automatically updates on-hand, and on-order quantities of merchandise, and calculates new average costs when merchandise is received and stocked.
• Automatically updates the last cost and average cost.
• Prints bin tags and price labels when the merchandise is received.
• Prints receiving documents for use in the Shipping Department that tie into particular purchase orders. Prints receiving documents without quantities for shipment security.
• Prints reports to show what has been received in a current month and what is on order to be used in reviewing open-to-buy budgets.
• Allows you to use one central inventory database to manage multiple locations, transferring inventory between all locations, and indicating the product required at each location.
• Automatically integrates to Inventory Control, Sales Entry and Accounts Payable.
• Handles special orders and direct shipment purchases.
• Integration provides easy tracking mechanisms for merchandise flow from purchasing/receiving, through sales to inventory.
• Receive truck shipments by barcode. Notifies you of special order items, and lets you print price labels for batches of items received.
• Easily produces receiving documents for specific Trading Partners when integrated to Vendor Communications.
• Review purchase order and receiving documents in profit summary detail to analyze cost, current retail and margin. This can be set by terminal as to the default printing option to use.
• Analyze receiving documents to indicate whether the item is special order.
• Freight rates can be applied to a vendor and used to calculate a default freight amount at the time of receiving to apply to the cost of the goods.