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Multi-Location and Multi-Company Functions

The following information summarizes many of the key features ProfitMaster offers clients who require multi-location and multicompany functions.

Multi-Location

Features and Benefits

  • Beneficial for those stores with multi-locations, warehouses, or head offices.
  • Easily transfer inventory between locations.
  • Access information easily for all locations.
  • Share key information between locations.
  • Run reports for individual locations or consolidated.

Setup and Configuration

  • Terminals are set to default to a specific location.
  • All printers are shared which allows access from any terminal regardless of geographic location.
  • User ID's and passwords are set up globally.
  • End of Day / End of Month processes are maintained by a ‘main' location (or head office).

Reporting

  • Run reports on a specific location or consolidate all locations.
  • Create group locations so that consolidated reports can be run on a selection of locations.

Inventory

  • One Master inventory item shared by all locations containing the main information ie: Product number, description, Unit of measure, Alias.
  • Separate Location details specific to the location ie: Cost, Retail, Reorder points & quantities
  • Inventory inquiries can display all or individual location. Easily identify what is on hand in all locations.
  • Unit cost is tracked individually by location.
  • Retail prices can be set to use corporate pricing or maintain individual prices by location.
  • EDI updates maintain information for each individual location.

Inventory Transfers

  • Integrate a transfer location to easily transfer stock between locations.

Purchasing

  • Automated suggested orders can display overstocked values from one location. Hence instead of purchasing stock, you could simply transfer it from another location.
  • Purchasing can be done at one location for any location.

Sales

  • At point of sale, quickly see what inventory is available in each of the locations.
  • Create a sale from any location but relieve inventory from the appropriate location
  • Deliver inventory from any location.
  • Generate Sales reports by location.

Accounts Receivable

  • Receive payments at Head Office, apply to appropriate location.
  • Accounts can have sales accounts or sub accounts per location or all locations.

Accounts Payable

  • Accounts Payable by location.

General Ledger

  • Designed according to location. Each location would be a distinct division in the General ledger. This enables printing balance sheet and income statements for each location or all locations.
  • The General Ledger configuration will result in one chart of accounts with each location simply being prefixed by a division.
  • Daily Journal Entries - Daily information is posted by each location. Can review by each location or consolidated.

Multi-Company

Features and Benefits

  • Beneficial for multiple companies within your organization that are unique and need to remain separated.
  • Invest in only one server for multiple companies. Access each company through the same server.
  • Many companies can be running at the same time independent of each other.
  • Beneficial where consolidation of reports and inquiries are not needed.
  • Beneficial where inventory transfers are not required.
  • Consistent menu options, reports, inquiries, transactions between companies.
  • Beneficial where access security is important between companies.
  • No information is shared between companies. Ie: user ids, inventory, A/R accounts, Purchase Orders, vendors, etc.

Setup

  • Printers are set to each specific company but is easily changed with a setting should a report need to be printed on another printer.

Reports

  • Separate reporting by each company.

Inquiries

  • Separate inquiries by each company. Logging out of one company and logging into another company provide a view of each company as needed. With a Windows terminal emulator, have multiple windows open to access different companies to do a side by side comparison if needed (dependent on licenses).
  • Inventory Transfers would be treated as a regular purchase order and receipt for the company requiring the inventory; a Sale for the company sending the inventory.